Πολιτική προστασίας προσωπικών δεδομένων - Finalmail
Privacy Policy & Cookies

Introduction

The use of the webpage www.finalmail.com is made on the exclusive responsibility of the site visitor or the registered user. The following terms of data protection policy refer to the use of the webpage finalmail.com by a simple visitor as well as by a registered user. Use and registration in our webpage entails unconditional acceptance, consent, approval and agreement by the visitor/user to the terms of use and the protection of data policy that we follow, according to the terms and principles of the new legal framework 2016/679 about Privacy Policy (General Data Protection Regulation). In case you do not accept them unconditionally and fully and in their entirety, you shall not proceed to any use of the webpage finalmail.com and of any of its services or its content and you shall immediately exit from this webpage. The present Policy/Protection of Personal Data is valid solely for the webpage www.finalmail.com. The users/visitors shall take in consideration that our webpage may contain links also to other web sites; however, www.finalmail.com is not liable for the practice and the terms of policy for the protection of data or the content of these web sites and consequently the users/visitors enter on their exclusive responsibility. The finalmail.com may at any time amend the terms of use, provided that they fully comply with the terms of the new legal framework 2016/679 about Privacy Policy (General Data Protection Regulation) and all the provisions included therein at our absolute discretion and without justification, by publishing their amended edition in our webpage, the users /visitors shall always check for eventual amendments and, if they continue to use and do not immediately exit the webpage, it is irrefutably presumed that they unconditionally accept the amended terms and conditions and grant their consent, agreement and approval. Otherwise, they shall refrain from using/visiting our website and from using the services offered and they shall refrain from having any access to the webpage and to its content. The amended edition shall be valid from the time of its upload to the webpage www.finalmail.com without any other action being necessary as a precondition of validity.

Data we collect

What data we collect
In general, the data we collect allows us to provide you with finalmail.com services. We collect the data you submit to us voluntarily upon registration on www.finalmail.com or during the use of finalmail.com as registered user.

Registration
When registering on www.finalmail.com, to be able to use the service, you will be asked to fill in an online form, with: your email address and an entry password. The information will not be re-used for any purpose incompatible with the scope of our service, as described in the terms and conditions.

User’s account
You are responsible for maintaining the confidentiality of your account’s password and you are fully responsible for all activities that take place in your account.

In order to provide our services to our visitor /user, at your profile platform we keep the emails, archives, videos or photos saved , which will be sent as finalmails via our website to everyone you have chosen to receive them. With the fulfillment of the names of your trusted contacts and in order for them to accept the confirmation that they actually want to become your trusted contacts, we collect the e-mails where the e-mails of confirmation will be sent. The protection of the data of the user - visitor who visits finalmail.com and any kind of service provided by finalmail.com are subject to the terms of the present, fully in line with the terms and principles of General Regulation 2016/679 on Data Protection (General Data Protection Regulation). Finalmail.com may register and automatically collect, indicatively and not restrictively the following categories of information during the visit of the visitor/ user in our webpage: (1) IP addresses, (2) servers, (3) kind of computers that have access to our webpage, (4) kind of browsers used for the access to our webpage, (5) stated source or URL which eventually directed the user to our webpage and (6) the sites and information to which you had access in our webpage. These data help us to understand the visiting rate of our website, to identify problems of the server, to manage our website and to adjust and improve the information and services. In order to provide our services to our visitor /user it might be requested by him/her to provide www.finalmail.com with certain information, which personally qualify him/her, namely certain data that indicatively and not restrictively include: telephone number and e-mail address. Furthermore, and for using services of finalmail.com, the visitor/user save at his profile emails with any information, archives, videos or photos, which will be sent via our website to the email addresses saved at his profile. Upon consent of the visitor/user, finalmail.com collects and processes their data as outlined above for the sole purpose of providing the best service and takes all necessary technical and organizational security measures of this processing, including the encryption of data, the confidentiality, the integrity of the availability and the reliability of the processing systems.

The finalmail.com collects and processes data of the visitor/user solely for the optimal provision of the platform's services and only to the extent strictly necessary to effectively serve these purposes.

The visitor/user sends information to the webpage of finalmail.com by completing the relative online forms or by sending e-mails, various archives, photographs or videos, in order for them to be sent to everyone the user has chosen. The information that the visitor/user provides-completes for the satisfaction of his/her request may be communicated totally or partially at the absolute discretion of the administrators of the webpage and solely to the person directly interested or to an individual having a legal interest and/or as the case may be to the competent authority or authorities according to the law, as well as to any other person or authority, to which it might be considered that such communication should take place based on relevant provisions or pursuant to a court or other authority decision, in case the use by the user or visitor may be considered as contravening the terms of use of finalmail.com and in general the applicable National, European or International legislation. Especially the latter may be considered appropriate in case, indicatively referred to, it could be contemplated according to the discretion of the administrators of the webpage, among others also that the use of the web site of finalmail.com by a certain visitor/user contravenes any provision of law or regulation or the rules of operation or the general principles of good faith and morality. In any such case all or any information of this visitor-user as well as his/her ΙΡ address may be the object of any investigation, if requested for the protection of rights of finalmail.com or for the protection of violated rights of third parties or in general for the cessation or prevention of any such violation. In case of dispatch of any data or information to the webpage of www.finalmail.com in any form and for any reason and by any means, these should not contravene the applicable from time to time National, European or International law and the generally accepted principles of good faith and morality and in general all the relevant general principles regarding the access to internet, the supply of internet with any kind of data and regarding the use of internet in general, as well as not to be altered, counterfeited or remodeled by the visitor-user who proceeds to their dispatch or publication or by others. These data or any part thereof may be filed or used by finalmail.com for the better provision of services in our platform, after the confirmation by the trusted contacts that they agree to the mission of the finalmails of the visitor/user and after 30 days, when the user has not answered to the notifications and has not cancelled the mission of his finalmails. The secure access at the website by the administrators of finalmail.com constitutes a sufficient and full compensation for the provision of this information by the user/visitor to the recipients of his emails. Every user/visitor is absolutely responsible for the use by any means and at any time of finalmail.com or of any part or of any data of its content and he/she may use its services solely for lawful and legitimate purposes. It is not permitted to use www.finalmail.com in a way that could cause any form of loss, impairment or damage or to destroy, to deactivate or to damage the servers or our networks or part thereof, or in a way intervening or impeding the access, use and utilization of services or content of finalmail.com or any part thereof by any other member-visitor-user or third party. It is not permitted to the visitor – user to proceed to any act or omission, which could be considered as constituting a misuse of our services or of our content, as indicatively by having access to experts for purposes other than those for which he/she reasonably has to do it. It is also not permitted to the visitor-user to create fake accounts with fraudulent, unlawful or illegal in general intentions, or to collect or save personal data of other users by any means and for any purpose at any time or to assist others for one of the aforementioned purposes and in general to proceed to any act similar to the ones mentioned above even if not explicitly mentioned in the present. Finalmail.com reserves the right to pursue any claim emanating from the law or the present terms, such as indicatively the full compensation and satisfaction for any damage, direct and indirect, including reasonable legal costs and fees, due to any violation even by negligence of any applicable legislation, National, European or International, or to any breach of the aforementioned prohibitions by the visitor-user or/and by any third party, who assisted in this regard, and also to proceed to any relevant extrajudicial or judicial legal action or procedure, as indicatively take legal remedying or regulative extrajudicial or judicial measures in order to prevent the violation of the present terms and be compensated for its loss. The finalmail.com reserves the right at its absolute discretion and without any notification or prior notice, unless otherwise provided for by the applicable law from time to time, to indicatively and not restrictively proceed to any of the following actions or to more than one actions or to all such actions cumulatively: a) to register and record - maintain registered any communication (or part thereof) of the visitor – user with the webpage, including e-mail communications, the saving of various information, videos, photographs b) to delete at its absolute discretion and without any obligation for justification and without notification or notice any registered member and prevent his/her access to the web site, when such member does not comply with any of the terms and conditions of use of finalmail.com or with any applicable at the time provision.

Data Retention
The aforementioned data is retained only during the necessary time for the purposes of collecting and processing it, and for as long as the user has an active profile account on finalmail.com. After the mission of finalmails, any emails or archives, photographs, videos or other archives will remain for other 6 months to the server of finalmail.com. The visitor/user can ask for the full delete of his account and all the similar information which is saved at finalmail.com, as finalmails archives, photos, videos, through his profile. In this case the finalmail.com will ask for the confirmation of the request via email, which will be sent to the email address of the visitor/user. Given that the request is confirmed, all the data of the user’s profile and all the saved information :finalmails, trusted contacts, archives, photographs, videos will be definitely and irreversibly deleted by the server of finalmail.com in 7 days.
In any case , specifically:
- In case a user deletes his profile, the online platform deletes with safety all his personal data: finalmails, email addresses of trusted contacts, archives, photographs, videos which have been registered to its database and informs via e-mail this user, that in 7 days the Company will stop every contact with him.
- In case that after 30 days , by the day all the trusted contacts ask for the mission of finalmails of the user, the user after the notifications which he will receive, does not cancel the mission of his finalmails and they are sent to the recipients chosen by the user, his account will be deleted in 6 months.

The finalmail.com guarantees data security from the processing, including the protection against unauthorized or unlawful processing and accidental loss, destruction or deterioration, using the appropriate technical or organizational measures. Despite all possible effort from finalmail.com to store users' data in a secure operating environment not open to the public, we hereby explicitly state to every visitor that we cannot guarantee the full or perfect security of this information, and finalmail.com does not guarantee or promise or undertakes to ensure that there will be no unintentional data or unintended and unlawful access to it from third parties, and hence finalmail.com bears no liability in regard to it. The user must immediately notify finalmail.com in writing if he/she takes notice that his/her contact details have been lost, stolen or used without his/her permission or if any other unintentional and unlawful access to them is discovered. In such a case, we will remove your contact information from your account and update our records accordingly.

DATA ENCRYPTION
The finalmail.com uses the encryption protocol OpenSSL and the encryption method AES 256 GCM about the encryption of all the finalmails and all the archives , which are saved by the user to the server. The encryption is made with a random unique code , which is created and provided by finalmail.com to every user and with the use of which, is the decryption feasible. The finalmail.com defines expressly that it does not save anywhere, temporarily or permanently this code for security reasons. The maintenance and safekeeping of this code is at the only responsibility of the user. The encryption code is sent via email and to all the user’s confirmed trusted contacts, on the grounds that it will need to be typed during the request for the mission of the user’s finalmails , by them. When the user wants to have access to one of his finalmails or archives, for its view or edit, there is a need to type the encryption code in order for the decryption of the encrypted saved data to be feasible. The finalmail.com does not save anywhere this code and it uses it only in order to reveal decrypted the data at the user’s screen and in order to be able to encrypt and to save again processed finalmails or new archives by the user.

USE OF PERSONAL DATA

Privacy Statement
For finalmail.com , your privacy matters. This is why we have developed a Privacy Statement on how we collect, use, disclose, transfer and store your information. Take some time to digest our privacy practices and let us know if you have any questions. This privacy policy applies to all finalmail.com services or our software.

Privacy Policy
The information we request when you sign up for finalmail.com software is required so that we can offer you our professional services. We will reveal your email address, with which you registered to finalmail, to third parties, only with the aim of serving your needs, in order to be able to send your finalmails to the recipients you have chosen, or just with your express consensus. We would like to underline again that, according to the European legislation about the protection of personal data, accurate security procedures have been respected in order to avoid the abuse of personal data or the unauthorized access.

What we do with the information we collect
Our primary goal in collecting data is to provide you with an enhanced experience when using finalmail.com. We use this data to optimize the provision of our services and concern your personal data( telephone number, email address) and emails, saved information, archives, videos, photographs , which will concern your finalmails. For the security of all users, and also in line with the new European Data Protection Laws, it is forbidden to transfer to third parties the users’ Data acquired during the use of the service. Such an act is considered malicious and is prosecuted.
The company uses an Internet Protocol (IP) address to help diagnose problems with our computer server and for running the software. Your IP address is used to help locate you and gather broad demographic data. Your IP address does not contain personal information about you. We will send you information that relates exclusively to our services and on rare occasions when it is necessary. For example, you will receive once per year an email which will remind you of your registration to finalmail.com and will invite you to see again, if you want to, the information you have fulfilled, in order to maintain this information informed over the years. In addition, if our service is temporarily suspended for maintenance purposes, we may send you an email. Generally, you cannot opt out of this communication, which doesn’t have a promotional character. If you do not wish to receive them, you have the option to disable / delete your account. On the other hand, you can in any case opt out of receiving notifications from finalmail.com like our newsletter by clicking on "Delete" at the bottom of each email or by sending us an email to info@finalmail.com.

Customer Service
Based upon the data you provide us with when registering for an account, we will send you a welcoming email and also a text to verify your user name and password. We will also communicate with you in response to your inquiries, to provide the services you request, and to manage your account. We will communicate with you by email, telephone in accordance with your wishes. Sharing your data with third parties.
The visitor – user accepts the collecting, keeping and processing of his/her data, as these are declared by himself/herself through the creation of his profile account.
Every visitor/user must be aware of the fact that during the creation of the profile and the sharing of his personal data at the platform of finalmail.com his personal data may automatically be collected and in particular the photo, by third parties, as google and other searchers. For this reason the visitor/ user will have to contact immediately these companies concerning the delete of his personal data , given that the company has no responsibility about it.
Moreover the administrator of finalmail.com will keep a record of the personal data of the users- senders of questions , according to the provisions of the General Regulation 2016/679 about the personal data confidentiality , subject to the provisions of Law 2225/1994 and Presidential Decree 47/2005 for the removal of such confidentiality to any judicial authority for reasons of national security or for the identification of particularly serious offenses and for each reason mentioned in the relevant legislation, in compliance with the procedure provided by the applicable law, visitors retain, among other things, the rights of articles 2016/679 of the General Regulation on the right of access to, correction or deletion of data and the right to object. Regardless of whether someone is a simple user or a member of www.finalmail.com or a visitor, he or she may exercise the following data protection rights, namely the right to delete, the right to modify or correct his or her data and the right to oppose to the use of his or her data.

Data Safety Policy
All information that relates to your user information, the saved emails as well as the data entered in the application is secure and confidential. Safety is achieved by the following methods:

Α. Identification of the User
The codes used for the identification are two: the Entry Code (E-mail or username) and the Secret Personal Security Password (Password) , which each time entered give access with absolute security to the user's data. It is possible to change the personal secret password as often as the user wants. The user is solely responsible for maintaining secrecy and hiding it from third parties. In case of its loss or leak, the user must immediately notify us, otherwise we shall not be held responsible for the use of the password by an unauthorized person. Secret security passwords are stored in our database using encryption algorithm one-way hash, making it impossible even for the administrators to recover it, something that protects the system even in the event of a malicious attack. To ensure the confidentiality of the data’s transfer, we use the OpenSSL encryption protocol. Encryption is essentially a way to encode the information until it reaches its intended recipient, who will be then able to decode it using the appropriate key. Encryption and use of ssl is mandatory on all pages, whether containing sensitive data or not.

B. Overall use of SSL
The finalmail.com operates in a safe SSL environment. All the information which is exchanged between the user’s device and the server of finalmail.com are transmitted encrypted , in every place and every page.

C. Use of an encryption code
All the finalmails and all the archives which are uploaded by the user at the server, are saved encrypted, with the protocol OpenSSL and with the encryption method AES 256 GCM, with the use of a password (private encryption key). This code is revealed only to the user and his trusted contacts. The encryption code is not saved anywhere, nor temporarily or permanently, at the server of finalmail.com and that’s why it is impossible for everybody except the user to decrypt the user’s finalmails and archives, because only he has the access to the encrypted data and simultaneously has the encryption code.

Access Contol- Security Issues

D. Back up
We keep everyday backups of all data which are stored at different servers. The Finalmail.com takes all the technically feasible security measures in order to ensure the protection of this server.

E. Data leak
If we experience any data breach either by malicious attack on our systems or by a user's error, those are the steps we follow: a) Temporary shutdown of the website until we ensure that any security gap is closed. b) Instant notification of the users about the violation, its size - and if the error has come from a member, the possible way to deal with it. c) Immediate notification of any responsible authority depending on the type of leak (eg in the case of a malicious attack, the Greek police's department of Online Crime is notified).

Cookies Policy
Through its website the Company is able to use Cookies as part of facilitating and operating the website services. Cookies are small files (text files), which are sent and saved in the user's/subscriber's computer, allowing various sites to operate smoothly and without technical defects, to authorize the collection of multiple choices for the user/subscriber and the recognition of users/subscribers and facilitate their access to the site, and also collect data to improve the content of the site. Cookies do not cause damage to computers and the files kept in them. The Company uses Cookies to provide the users/subscribers with information and to conduct the services provided through the site. Third party providers, including Google and Facebook, may display ads from the Company on Internet sites. Third party providers, including Google, may use cookies to display ads based on a user's previous visit to the Company's website. Users may choose to be exempted from Google using this kind of cookies, here. It is highlighted that Cookies are absolutely necessary in order for the site to function properly and smoothly.